SPEEDI Minimum/Maximum Purchasing Quantity Monitoring

Solution for checking whether minimum and maximum purchase quantities are exceeded or not reached within a certain period


Requirement

Framework agreements usually define which maximum or minimum quantity of components a customer buys from the supplier over the contract period or for a certain time period. If the maximum order quantity is exceeded, there may be capacity bottlenecks for the supplier, even if there is a safety stock. If the minimum order quantity is not reached, overstocking may result in the warehouse and there may be overcapacities in production. In the SAP standard, functions are missing with which the suppliers can monitor agreed minimum and maximum purchasing quantities across scheduling agreements.

Solution

This is where the SPEEDI solution “Monitoring minimum/maximum purchasing quantities” comes into play, which consists of a SPEEDI monitor and a SPEEDI routine. The supplier can use it to precisely determine whether agreed minimum and maximum purchasing quantities are exceeded or not met in a certain time period. The purchasing quantities are monitored in the monitor and traffic light features immediately signal whether determined minimum or maximum values were violated in this time period. The supplier is thus promptly warned of not meeting the minimum purchasing quantity and therefore of overcapacities in production and warned of exceeding the maximum quantity and therefore of a capacity bottleneck.

Clicking on the red traffic light shows a list of all deviations for the defined time period in a clear overview. The agreed minimum or maximum purchasing quantity is compared to the actual quantity here (deliveries posted in goods issue, open deliveries and open quantities from existing release orders). Quantities that have already been delivered at an earlier point in time can also be incorporated in the evaluation.

A SPEEDI routine checks whether the defined maximum quantity is exceeded already when incorporating a new delivery or JIT delivery order.   In this case, entering the release order in SAP can be stopped and the responsible processor is informed. The processor can then either finally reject the order or accept it, for example if there is sufficient safety stock.

The minimum and maximum values can be configured in the SPEEDI solution either with respect to the sales documents, material numbers and material groups and limited further using the selection criteria of sales organization, sales channel, division, client, goods recipient, customer plant or unloading point. The agreed purchasing quantities can either be stored at the day, week or month level, but also at the calendar year or fiscal year level. The purchasing quantities stored at the various time levels are then simultaneously and independently checked to see if they violate the respective minimum and maximum values set for them. The desired evaluation period can be set extremely flexibly via comparison settings.

Consultation

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