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Scheduling Agreements

Incorporate forecast delivery schedules into SAP scheduling agreements without errors

The incorporation of forecast delivery schedules into SAP scheduling agreements is often a lengthy and cumbersome process. However, this is exactly where speed and correctness are of the essence. With the help of SAP-based add-ons, however, you can process scheduling agreements directly in SAP without having to intervene manually.

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Scheduling agreement releases in SAP

As a supplier in the automotive or electrical industry, you manufacture large quantities of similar products, components or materials for your customers. A framework agreement specifies which partial quantities are to be delivered to the customer and when. They are requested by delivery call-off. The associated processes are handled in the SAP environment using the SAP scheduling agreement.

Do you know the following challenges?

Incoming delivery schedules must be processed completely and without errors in the SD scheduling agreement. This is the only way to ensure that customer requirements are updated promptly in SAP and that open delivery quantities are calculated correctly.

The standard functions of SAP ERP do not support these and numerous other requirements or do so only inadequately, so that attempts are made to make do with ABAP-based in-house developments or Excel solutions.

In addition, much of the information from the delivery schedule must also be reflected later in the shipping process.

Especially if you are a supplier in the automotive industry, this is often difficult due to the complex requirements on the part of the manufacturers. This applies, for example, to the call-off logic at HONDA USA, at NISSAN or, as part of the new logistics concept (NLK), at Volkswagen. Often, the manufacturer also transmits additional data at the same time, such as the Release Authorization Number (RAN), which must also be included in the SAP delivery schedule.

With SPEEDI Integrate scheduling agreement processes in SAP

This is exactly where we at WSW Software come in. No matter whether it's the year change, the tolerance line check or the call-off analysis - with our proven SPEEDI-routines and solutions, we extend the SAP standard without modification, which enables you an IT-supported and largely automated delivery schedule processing directly in SAP ERP.

We also offer special SPEEDI solution packages, so-called OEM solutions, which map the complex requirements of the individual manufacturers consistently in SAP ERP. This ranges from the integration of the forecast delivery schedule including additional data into the SAP scheduling agreement to the output of the shipping notification and the correct labeling of the labels and forms for delivery.

Process delivery schedules correctly in the SAP scheduling agreement

The solutions SPEEDI Scheduling agreement copiers for SD and MM also bring concrete benefits that simplify and streamline the creation, rejection, and copying of scheduling agreements. SPEEDI modules for SAP MM Scheduling Agreements also optimize your own processes to the ones of your suppliers.

SPEEDI not only makes your scheduling agreement processing in SAP ERP extremely efficient and transparent, but also guarantees a high degree of process reliability and reduces manual activities to a minimum. This leaves you more time for core tasks - a clear added value.

Analyze release performance across scheduling agreements

Fluctuations in demand in delivery call-offs also have an effect on your scheduling and the Production planning off. As a rule, certain limits are agreed for this, but the customer does not always comply with them. Checking the specified tolerances as soon as a call-off is processed helps to detect violations at an early stage and to react promptly.

A cross-scheduling agreements analysis of release performance on a daily, weekly, or monthly level also provides you with an overview of when tolerance limits were violated or whether a customer's release performance behavior has changed gradually over a longer period of time. By analyzing the MM delivery schedules, you can also optimize your own release performance.

Another advantage is the possibility of deactivating the fiscal year change in the SAP standard and instead using the SPEEDI Fiscal Year Change function allows you to adapt the regular calculation of the cumulative quantity correction to the specific requirements of the respective customer.


The most frequently asked questions about delivery schedules

A scheduling agreement or scheduling agreements are always the method of choice when a material is requested from the supplier at regular intervals but on different dates. The scheduling agreement also falls into the category of a master agreement, but differs from a quantity and value contract, since with a scheduling agreement several delivery dates are always specified and communicated to the supplier.

In the course of scheduling agreements, the delivery requirements for the respective planning period are determined and transferred to the scheduling agreement. The prerequisite for this is that the conditions negotiated at the beginning between the supplier and the recipient are regulated in the framework conditions and entered into the system. Buyers then only work with the scheduling agreements and delivery country releases to request material from the supplier.  

The actual request for material from the supplier is ultimately made via the scheduling agreement release. In the transmission of the delivery schedules, a distinction is often made between a binding requirement, which can be produced immediately, and a forecast requirement, for which only the release for the procurement of the raw material is issued. This increases planning reliability at the supplier with regard to raw materials to be procured and actual production requirements, thus avoiding bottleneck situations. 

Scheduling agreements are used very frequently in the automotive environment, but any other company that receives regular deliveries can also switch to scheduling agreement processing (scheduling agreement delivery schedule and delivery schedule release). This procedure is particularly useful when just-in-time deliveries are to be realized. Outline agreements and individual orders are combined. On the one hand, the scheduling agreement provides the master data and, at the same time, serves as the recipient for the release information, which is usually integrated electronically into the system fully automatically. All movements of the delivery schedules are stored in the scheduling agreement and can be viewed and evaluated at any time.

Usually from an item with the article/material that the supplier must deliver to the OEM. This means that a scheduling agreement always has one item. This has advantages in performance and clarity.

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Peter Thurn

Chief Sales Officer

T: +49 89 895089 421

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