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The SAP project process - what you need to expect 1

shot of a young businessman brainstorming with sticky notes on a glass wall in an office

Whether you want to introduce a new system, map a new process or use a new function: You need to carry out an SAP project. Regardless of the scope of your project, there are established process models that can be used to plan and manage any project. We describe the most important steps in this article.

Table of contents

What are the typical goals companies pursue with SAP projects?

The term SAP project is normally used when a new SAP system or new processes are to be set up in an existing SAP system. Traditionally, external service providers are also used for larger projects. In large companies that have their own in-house SAP consultants, this can also be dispensed with. 

Even if there are very different areas of application, SAP systems are basically used to digitize and automate processes and create efficiency and transparency. This is often not done for all company processes at the same time or to the same extent. A common scenario is that an ERP system is supplemented by adjacent systems with a focused scope of functions or processes. This can be an EWM for warehouse management, a GTS for customs processes or a TM for transportation processes.   

S/4HANA is a current special case in connection with SAP. The new ERP suite is replacing the previous ECC system. Anyone who has not yet made the switch is facing an extensive transformation project that goes well beyond the usual SAP project framework. 

 

Whitepaper: Success factors for SAP GTS projects

What you need to consider when removing your system

Just like other SAP solutions, Global Trade Services (GTS) is a very powerful system. Many companies therefore only use some of the functions. If you want to start here and set up new functions or processes, it quickly becomes a comprehensive project - with some stumbling blocks and challenges. This white paper explains what you need to do to turn a GTS project into a success.

Cover page to the whitepaper: Success factors for SAP GTS projects, illustrated on a tablet.

What are the typical steps in an SAP project?

The scope of a project naturally varies greatly depending on whether an entire system or "only" individual processes are to be set up. Nevertheless, the steps are relatively similar. 

How do you measure the success of an SAP project?

The goal of an SAP project is, of course, for it to be successful. But when exactly is it successful? Superficially, it can be assessed according to whether it is implemented "in time", "in budget" and "in scope", i.e. whether it was carried out within the planned costs, the planned time and with the right scope of functions. All three criteria are largely dependent on good planning.

However, a project is really successful if the preparation has been carried out very carefully. If master data is not cleansed before a new system is introduced, new functions are of little use as long as the data does not fit. If no precise process analysis has taken place, then a process has been mapped, but it is questionable whether it fits the company's requirements.

So take your time during the preparation phase and define your goals very precisely. The better you document your requirements here, the more likely you are to benefit from the new system, new processes or new functions later on. At the same time, this preparatory work will also help you with planning, increasing the likelihood that the project will ultimately meet all the criteria for success.

Whitepaper: When the SAP standard reaches its limits

This is the best way to implement OEM process requirements!

SAP consultants working for automotive suppliers are familiar with this conflict: On the one hand, they are confronted with complex requirements from automotive manufacturers that include very precise guidelines for data exchange with their suppliers. And on the other hand, there is often an SAP system that is not designed to meet these requirements. In this white paper, we examine how exactly to deal with this problem and what solutions are available.

Cover page of the white paper: When the SAP standard reaches its limits - this is how you best implement OEM process requirements!, shown on a tablet.
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