WSW Logo Claim

Optimize SAP shipping:

5 signs of inefficient processes

An employee compares the numbers on a printout with the numbers on a monitor.

Table of contents

Today, dispatch processing determines your competitive advantage. SAP systems provide a solid foundation, but you quickly reach your limits when it comes to shipping processing. Do you recognize these 5 warning signs in your company?

Excel rules your daily shipping routine

What happens?

Your employees maintain extensive Excel spreadsheets with packing plans, customer requirements, shipment status or quality protocols in parallel with SAP.

Why this is dangerous

Excel lists clearly show that SAP cannot map the information you need.

The consequences affect you directly:

  • Duplicate data maintenance costs you valuable working time every day

  • Inconsistent databases between SAP and Excel

  • Errors due to manual transmissions jeopardize your customer relationships

  • Traceability is lost when changes are made

What your employees do every day

You employees compensate for the problems.

You do this every day:

  • Create detailed packing plans for loading space distributions

  • Manage customer-specific shipping requirements

  • Track shipment status with various carriers

  • Document shipping problems and quality deviations

Media disruptions slow down your processes

What happens?

Information is constantly moving back and forth manually between systems. Printouts serve as "bridges" between process steps.

What it will cost you

Media disruptions not only cost time, but also create structural problems:

  • Manual transfer of shipping data to shipping systems

  • Printed picking lists instead of digital warehouse processes

  • No automatic feedback from carriers

  • Paper-based handover protocols instead of digital workflows

The hard truth

Modern shipping processes are largely automated. If your employees regularly transfer data manually between systems, you are wasting efficiency potential every day.

Customer requirements become expensive individual projects

What happens?

Every new customer requirement in shipping leads to complex adjustments or workarounds.

Industry-specific pain points

  • Automotive industry: VDA-compliant labels with complex data requirements

  • Chemistry: Dangerous goods documentation with special markings

  • Pharma: Temperature control and complete traceability

  • Food: Batch tracking and expiration dates

What this means for you

  • Long lead times for new customer requirements block business

  • High implementation costs for each individual case put a strain on your budget

  • Individual special solutions are prone to errors

  • Growing requirements are difficult to scale

EDI and ASN only work with expensive additional systems

What happens?

For electronic communication with customers, you need additional EDI converters or middleware solutions. SAP standards are not enough.

Typical limitations hit you hard

  • Limited message formats: Industry-specific EDI formats are missing

  • Inflexible ASN content: Customized pre-shipment notifications impossible

  • Inadequate error handling: No automatic retries in the event of transmission errors

  • Lack of modern standards: REST APIs or JSON formats not supported

Your business risks

  • Delays in customer connection cost orders

  • Higher operating costs due to additional systems are a permanent burden

  • More complex fault diagnosis for communication problems

  • Dependence on several technology partners

Your shipping staff lose the overview

What happens?

SAP standard transactions do not provide a sufficient overview of pending, ongoing and critical shipping processes.

Concrete problems in everyday working life

  • No central overview of all relevant shipping activities

  • Limited filtering for different shipping situations

  • No mass processing for similar processes

  • Insufficient representation of dependencies and time-critical processes

Direct impact on your productivity

  • Increased time spent searching for information

  • Delays in critical situations

  • Inefficient processing of routine procedures

  • Stress and frustration among employees

The path to optimization: Systematic instead of chaotic

Do you recognize several of these symptoms? Then you need a systematic optimization of your SAP shipping processes.

Immediate measures

  • Analyze current workarounds and their costs

  • Identify the biggest pain points in the shipping area

  • Evaluate existing processes for efficiency and quality

Strategic solutions

  • Customizing for simple customizations within the SAP standards

  • Add-on solutions for specialized shipping requirements

  • In-house developments for highly specific business processes

Would you like to find out more about structured solutions for shipping processes in SAP?

Our comprehensive white paper "Shipping chaos is a thing of the past - how to create structure in your SAP system" shows detailed strategies for optimizing your shipping processes.

Conclusion: act now

These symptoms clearly show

Your SAP shipping processes are not reaching their full potential. Don't accept these problems as unavoidable - use them as an opportunity for optimization.

Start with an honest inventory

  • Where do you lose time every day due to manual processes?
  • Which customer requirements are difficult for you to fulfill?
  • Where do errors occur due to media discontinuities?

A systematic analysis of these pain points forms the basis for sustainable optimization of your shipping processes. Take both professional requirements and technical possibilities into account.

You might also be interested in

Suche
Suche
KPI Packages
Suche
Consulting
Services
Suche
Suche
Company
Career