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Reference Report

stoba increases transparency in orders on hand

SAP-based add-on YODA provides real-time key figures

With the replacement of the legacy ERP system and the new introduction of SAP ERP in 2018, stoba faced the challenge of mapping reliable key figures on orders on hand. This was a function that had previously been performed by the legacy system and was not adequately covered in SAP ERP. 

stoba was looking for an SAP add-on that would process all order backlog data in real time and make it available for visualization in the existing non-SAP business intelligence (BI) tool.

 
An employee maintains a production machine in the FLoor store.

stoba precision engineering

stoba Präzisionstechnik, headquartered in Backnang, Germany, specializes in the development and manufacture of high-precision metallic components and assemblies used in the automotive industry, medical technology and consumer products, among others. The company is part of the stoba Group and has seven locations and 1,100 employees on three continents.

Functional requirements in the project

Mapping of different types of scheduling agreements and sales orders

View by date of planned goods issue

Separate disclosure of consignment/transit stock from EDL processing

Evaluate order backlog history to better assess daily changes

Whether customer orders or delivery schedules: YODA provides a detailed overview

YODA extracts daily updated order data from SAP ERP and also data from EDL processing, prepares it and transfers the relevant KPIs to the BI system. There, the KPIs are visualized centrally and clearly in a modern dashboard.

This gives users the desired clear view of KPIs relating to the order backlog, for example all open customer orders and delivery schedules, which can be refined down to schedule line level by drilling down.

Additional transparency is provided by information such as the current stock level, backorder quantity, process status or material classification characteristics, which are used to enrich the KPI analyses.

The order backlog can be called up and displayed at any time, either on a daily, weekly, monthly, quarterly or annual basis.

Stocks can be filtered both in terms of customers and parts, and the requirements for a part that appears in several scheduling agreements can be displayed either in detail or aggregated in a single view.

Thanks to YODA, there are also improvements in purchasing at stoba Präzisionstechnik, which can use the KPIs on the order backlog to plan the procurement of packaging materials much more accurately in advance, even though they are not included in the bill of materials.

Specialist departments are immediately able to provide information thanks to current order key figures

Around 100 stoba employees in Germany and the USA now use the evaluations from YODA - from management to sales and purchasing to production control.

Deborah Weiß, Head of Order Processing, stoba Präzisionstechnik:
"We used to send out evaluation lists by e-mail once a week. To get an overview of all parts in the order backlog, each delivery schedule had to be viewed individually. This was costly and time-consuming. With the add-ons from WSW, our departments now have immediate access to up-to-date key order figures at the push of a button. We can determine the order range and plan sales in advance. We now have much more transparency than before."

The YODA add-ons: real-time key figures directly from SAP ERP or S/4HANA

YODA is the modern Business Analytics Suite from WSW, consisting of modular, ready-to-use KPI packages in the form of add-ons that are docked "out of the box" to SAP ERP or S/4HANA. They enable a quick and inexpensive introduction to querying and analyzing KPIs in real time from SAP. All packages are geared towards the end user roles (business user, executive, management) and bundle all key figures that are important for a business area. The data is clearly visualized in a dashboard - on the desktop PC or mobile via smartphone or tablet - and can be evaluated down to the individual document via drill-down.

For visualization, YODA transfers the analysis data in real time to all common BI front-end systems, such as SAP Analytics Cloud, Lumira, Analysis for Office or systems from other manufacturers.

For SAP Business Warehouse users, ready-made data models are available in classic or HANA-optimized form.

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