Invoice
Manage prices, credit notes and receipts more easily in SAP
Invoicing and accounting are central to your entire company: Whether it's sales, management or scheduling - everyone depends on your figures being displayed cleanly and, above all, promptly in your system at all times. However, there are some challenges when managing this data: Complex price compositions or changes in documents make maintaining your data complicated.
Problems with billing and prices in the SAP standard
SAP systems have their origins in business processes. Their strength lies in controlling processes and the associated figures throughout the entire company. However, this does not apply to special processes, billing types or price models. In these cases, SAP systems quickly become complicated. Changes have to be entered manually, fields have to be corrected by hand, adjustments have to be copied and pasted in a time-consuming process. This not only costs you time; the likelihood of making mistakes is also significantly increased.
Are you familiar with these problems when working with the SAP standard?
High manual effort
You have to check, compare and update data manually - for price changes, credit notes or even receipts
Unclear price structures
You have little overview of your prices, price conditions and components
Lack of transparency from SAP
You have to switch to Excel or similar for evaluations because the transparency of the SAP system is not sufficient
Time-consuming adjustments
You lose time with price adjustments because you have to enter all conditions individually.
Complex data maintenance
You cannot be sure that all current data is correctly stored in your documents, such as scheduling agreements, because data maintenance is so time-consuming.
Prices and credit notes in the automotive industry - special cases and SAP
Automotive suppliers often have to meet special requirements when it comes to prices and invoices: Price specifications come from customers as a matter of course. Invoicing often takes place via credit notes rather than invoices. While long-term purchase agreements offer advantages for suppliers (stability, guaranteed sales, etc.), the IT systems used reach their limits. Even when orders are received via delivery call-offs and delivery schedules, they are organized differently. But to ensure that the finances are right in the end, the prices and invoices must also be maintained one hundred percent correctly in the system.
Without properly set up IT systems, data can quickly get mixed up: prices have to be entered, corrected and checked retrospectively. And keeping track of services already rendered and comparing them with credit notes becomes increasingly time-consuming and error-prone over time.
When are our add-ons the right solution for you?
You are a Automotive supplier and must regularly reconcile credit notes with your customers and clarify value and quantity differences.
Your company processes Large quantities of price updates and would like to check them efficiently, enter them automatically in SAP and document them seamlessly.
You work in controlling or sales and need A central, transparent overview of all condition records, price components and their changes.
Your company uses SAP, but regularly comes up against functional gaps in the management of price and sales data and is looking for an optimized solution.
Your company works with complex price structures and is looking for a way to efficiently control these independently of condition types or key combinations.
WSW Add-ons: How to easily manage your prices and credit notes in SAP
Problems with the SAP standard
As a supplier, when processing credit notes, you must compare your customers' credit notes with the existing deliveries and invoices in SAP and clarify differences (value and quantity differences)
Functions of our solution
- Optimization of IDoc data (customer material number, plant, etc.) before processing
- Post-processing of value and quantity/value differences
Advantages with WSW add-ons
- Quick overview and maximum transparency of all processed credit notes
- High level of security and enormous time savings when processing credit notes
Problems with the SAP standard
- A classic requirement is to adjust price components within a validity period. In the standard SAP system, many condition records have to be adjusted individually.
- The SAP standard does not allow condition records to be visualized independently of the condition type and key combination.
- In the SAP standard, there are various transactions for prices, but never a holistic selection or overview.
Functions of our solution
- Visualization of price components independent of condition type and key combination
- Comprehensive/sequential what-if simulation of condition records
- Comprehensive or individual creation of condition records, regardless of the condition type and access sequence
Advantages with WSW add-ons
- Quick and easy evaluations
- Significant reduction in manual effort
- All adjustments from a central monitor
- Error minimization during input and maintenance
- Sorting and totals function make it easier to get an overview
Problems with the SAP standard
- Changed price closing data is transmitted as a file to suppliers, who must import this data into their system.
- They must be checked against current conditions, deviations and agreed tolerances.
- In the standard SAP system, you or your employees have to enter the prices manually and laboriously.
Functions of our solution
- Easy import of price agreement data as XML, XLS, CSV or IDoc files, import of the data into your SAP system and automatic checking of the data
- Manual editing of condition records possible
- Complete documentation of the price history (data is retained)
Advantages with WSW add-ons
- Full transparency through archiving and complete documentation of the prices transmitted
- Security through simulation options and automated data processing
- Simple overview and monitoring of changes and limits
- Time savings through mass data processing
Problems with the SAP standard
- Price date, service creation date or document date must be adjusted again and again for various reasons (usually due to price changes, which in turn require new pricing and recalculation in all affected sales documents).
- In the SAP standard system, all sales documents must be called up manually at header and/or item level and a final costing must be carried out.
Functions of our solution
- Variable adjustment of data in a single report
- Simulation options
- Individual customization and selection
Advantages with WSW add-ons
- Simple and individual way to automate your processes and reduce errors
- Fast, clear and comprehensive selection and display
We show you how you can manage sales prices better!
Managing sales prices in SAP is cumbersome, time-consuming and error-prone. In this webinar we will show you how it works faster and easier!
How to benefit from smooth billing processes in SAP
Transparency & security
Our solutions provide a quick overview of all relevant data - from credit notes to price changes. Automated checks and simulation options ensure error-free processing.
Time saving
Central monitors and automated processes eliminate the need for manual processing of condition records, credit notes and sales documents - saving valuable time in day-to-day business.
High flexibility & individual customization
Whether price updates, calculations or document adjustments - our solutions offer flexible customization options and can be optimally adapted to your processes.
Error reduction & process reliability
Thanks to automated checks, documentation and seamless archiving, you minimize input errors and ensure the traceability of your data.
Fast implementation and return on investment
Our SAP-based add-ons are prepared and tried-and-tested standard solutions that you can quickly implement in your systems. With automation and transparency functions, you save so much time that the investment pays for itself within a very short time.
Do you need support? Let us help you!
